Study Regulations - General

Parent-students are faced with the task of planning and organizing their studies in compatibility with their family responsibilities.There is no general way but only individual solutions to meet the situation. This challenge can be mastered with the proper counselling and support.

Below you will find contact persons for the respective universities that can give you information on university-related information and on organisational univresity framework:

  • maternity and parental leave (protective conditions)
  • special regulations on study and examination performance (e.g. exam deadlines)
  • exeat semester

Contact points

Exeat
You have the possibility to take a leave from your studies. You should apply within the registration period for the following semester. The exeat semesters are not subtracted from the main course of studies.
The State Higher Education Act in the current version states in § 61 Beurlaubung thatt:
  1. Students can apply for an exeat semester only in special cases. The duration of the exeat should not exceed two semesters.
  2. 2. Students on exeat are not permitted to participate in student government of the university. They are not permitted to attend lectures or to use the other facilities of the university except the ones under § 28 (Information centre).
  3. 3. Students can apply for an exeat in accordance with
    • § 3 paragraph 1 of the Law on the protection of the working mother (Maternity Protection Act - Maternity Protection Act),
    • § 6 para. 1 of the Law on the protection of working mothers in the version published on 20 June 2002 (BGBl. I S. 2318) in its current version
    • and a parental leave in accordance with § 15 para. 1 to 3 of the Federal Parental Benefit and Parental Leave Law of 5 December 2006 (BGBl. I S. 2748) in its current version.
    After Statement 1 students on exeat are allowed to attend lectures and take exams, as well as use the facilities of the university. The periods after Statement 1 will not be added to the academic leave of absence under Paragraph 1 Statement 2.

Information on exeat semester of the different universities can be found in the Study Regulations of the respective university.
Maternity and Parental Leave
The Landeshochschulgesetz § 34 on Exams states that the examination regulations must provide protection provision in accordance with the Maternity Protection Act, as well as the limits of the legal provisions on parental leave and provide flexible deadlines.

Information on how the universities implemented these requirements can be found under Study Regulations at Universities.

Examination Deadlines
All universities have published guidelines on extended examination deadlines, especially for students with children, usually in the Curriculum and Examination Regulations. You will find further information under Study Regulations at Universities.
Student Counselling
Students who are expectant parents will get advice for the planning of their study from the equal opportunities officers.

Informtation on counselling at your university can be found under Study Regulations at Universities.

Study Regulations at Universities

Baden-Wuerttemberg Cooperative State University
Advice and information:
  • extended exam deadlines
  • exeat (due to the dual system this is only possible in consultation with the company and usually only for a whole year)
  • exemption from compulsory attendance

Please contact your course director or the equal opportunities officer from the university. (gleichstellung@dhbw-karlsruhe.de).
Karlsruhe University of Applied Sciences
Maternity and parental leave
The information on maternity and parental leave is mentioned in the general section of the Curriculum and Examination Regulations of the Karlsruhe University of Applied Sciences. Paragraph (7) of § 6 on Revocation of Admission, Revocation of Right to Examination; Deadlines, states that the period of maternity leave are to be considered accordingly to the Maternity Protection Act, the period of maternity leave will not be deducted from the period according to the Examination Regulations, the limit for parental leave has to be considered in accordance with the law on granting child-rearing allowance and parental leave (BErzGG). Candidates must inform the Examinations Office in writing at least four weeks before they wish to take parental leave, enclosing the evidence required, for which period(s) they wish to take parental leave. The Examination Committee must check whether the legal requirements are satisfied which would lead to an employee being entitled to parental leave according to the law on child-rearing allowance and parental leave and informs the candidate without delay about the results and the resultant revised examination deadlines. The deadlines involved in a Master's thesis cannot be interrupted by parental leave. The topic given counts as not set. After parental leave has expired the candidate will be given a new topic.

Examination Deadlines
There are special examination deadlines for students with children. These deadlines are implemented in the general section of the Curriculum and Examination Regulations of the Karlsruhe University of Applied Sciences as following: Paragraph (7) of § 6 on Revocation of Admission, Revocation of Right to Examination; Deadlines, states that any students, who is living in the same household with a child under age 10 or have to look after family member in need of care, is entitled to complete individual graded examinations and university exams after the deadlines provided by the Examination Regulations. The same applies for the completion of non-graded examinations. Deadlines for retake exams and fixed examinations can be extended by no more than two semesters. The entitlement expires at the end of the semester, as the conditions referred to in the 1st clause are eliminated completely or partially. The deadline for the termination of the examination entitlement under Paragraph 3 and 4 begins with the termination of entitlement. The student has to carry out the relevant evidence, and he is obliged to notify changes in the conditions immediately.

Exeat
There are no statements on exeat in the general section of the Curriculum and Examination Regulations of the Karlsruhe University of Applied Sciences. You can find in the download section of the Karlsruhe University of Applied Sciences the application form for one or more exeat semesters. Students, who are in maternity leave according to the Maternity Protection Act respectively in parental leave according to the Child-rearing allowance and Parental Leave Act can take an exeat semester and participate in course, accomplish graded and non-graded examinations and use the university establishments. At the Karlsruhe University of Applied Sciences, the exeat semester in this special situation allows the release of the exam registration and the possibility of inputting notes. An automatic registration for examinations is not secured. The affected persons must register individually in the online system for the examinations. This is also indicated on the exeat notice.

Student Counselling
The following contact points are helpful in organizing of your studies:

Pforzheim University - Design, Engineering, Business and Law
Student counselling
The following contact points can help you with your organizing your studies:
Study during parental leave
You will find a compilation of all necessary information here

Contact and communication with other studying parents can be established here:Parents' network of the Hochschule Pforzheim

KIT
Student counselling

Service-Center for Teaching and Learning
The Student Office will advise you on all general student affairs as advice regarding studies, interruption of studies, exeat. For an individual counselling that takes into account all important details in your field of study, it is advisable to contact as soon as possible your respective lecturer, seminar leader or dean.

University of Education Karlsruhe
Maternity and parental leave
The protection provisions o the University of Education Karlsruhe can be viewed here: Homepage of the family-friendly University of Education

Student Counselling and Study Regulations
The Equal Opportunities Officer of the University of Education can be reached under: gleichstellungsbuero@ph-karlsruhe.de Phone number as well as the opening hours are listed on the homepage.
The Student-Service-Centre is the central service point for students and people interested in studying at the University of Education Karlsruhe:
http://www.ph-karlsruhe.de/studium-lehre/studien-service-zentrum/



Contact
Project team
"Ratgeber Studieren mit Kind"
International Student Center
Phone: 0721 6909-204
Mail: isc@sw-ka.de

Contact person
Iris Buchmann