Students who come to Karlsuhe during their exchange program are called exchange students or program students. These students should first register at the International Office of their university, which will also help with their room or accommodation search.
Evidence of Application for Admission
If you are handicapped or very sick, have special financial problems, recieve BAföG or retirement funds, then you should show your interest in evidence (uncertified copies). This can increase your chance of getting accommodation.
Facilities for Furnished Flats
Normally, the facilites are similar to those in furnished rooms, i.e. furniture for two adults. Furniture for your child(ren) you must bring yourself. The kitchen includes a sink, countertop, cabinets, lights, and a refrigerator.
Facilities for Kitchens
In furnished kitchens, you will find a built in kitchen, stove, oven, cabinets, refrigerator, table, and chairs for the table. Other supplies, like dishes, you will have to bring with you (a recommendation).
Facilities for Unfurnished Apartments and Rooms
Curtain rods and ceiling lights are available, and apartments have an additional kitchenette with cooktop and refrigerator, but everything else you must bring yourself. Bulky furniture could often be unhygienic and could damage the floor, so please consider that before choosing your furniture. For unfurnished rooms in resident communities, your corresponding kitchens are equipped with sinks, stoves, ovens, cabinets, refrigerators, tables, and chairs.
Facilities for Unfurnished Flats
The only facilities included are a sink and ceiling lights.
Facilities in Furnished Apartments and Rooms
In furnished rooms you will normally find a big closet (120 x 200 x 60 cm), a bed (normally 90 x 210 or 90 x 200 cm) with slats and a foam mattress, a desk (ca. 140 x 80 cm) with a drawer(s), a desk chair, a bookshelf (about 6 meters of warehouse space, depth at least 35 cm), a curtain rod, and a ceiling light. Apartments have an additional kitchenette with a cooktop and refrigerator. The furniture must stay in the room. You could also live in an unfurnished room. See facilities for unfurnished apartments and rooms.
A flat consists of 1-3 rooms, a kitchen, a hallway, a bathtub/shower, toilet, and if necessary, a storage room. They are mostly rented to families or pairs with or without children (these tenants are given preference). A rental contract for a flat cannot be cancelled partly or by room.
All of the residence halls have hard floors (Linoleum, rubber, etc). Please note this when bringing your own furniture to your apartment/room/flat.
Follower Tenants, Tenant Succession
Strictly speaking, this kind of tenant is one who enters an existing lease and takes over all responsibilities outlined in this lease. The Studierendenwerk Karlsruhe does not accept these kinds of tenants. A successor tenant is a tenant that follows another tenant, therefore has a new rental application but rents the same property.
Some forms, like the application for admission or the termination forms, can be downloaded from our homepage. Please note that the forms for our residence halls in Karlsruhe and Pforzheim are not identical.
See facilities in kitchens, facilities in furnished apartments and rooms, facilities in furnished flats, facilities in unfurnished apartments and rooms, facilities for unfurnished flats.
Hand and Dish Towels
You must use your own towels, or, if necessary, have communal towels with your neighbors. See things to bring (a recommendation).
In Germany there are holidays that are observed everywhere: January 1st (New Year’s Day), Good Friday (The Friday before Easter), Easter Monday, May 1st (Labor day), Ascension of Christ (the second Thursday before Pentecost), Pentecost Monday, October 3rd (National holiday), December 25th and 26th (Christmas).
In individual states, there are more holidays that are not observed everywhere, and for this reason we recommend you purchase a calendar that includes the German holidays. Karlsruhe lies in the state of Baden-Württemberg, and here there are other holidays, such as January 6th (Epiphany/Epiphanyfest), Corpus Christi (the second Thursday after the Pentecost), and November 1st (All Saint’s Day). On December 24th (Christmas Eve) and on December 31st (New Year’s Eve) stores close at 2:00 pm. On these two days and on all holidays the employees in the housing department and your housemasters do not work. The housing department is normally closed from Christmas Eve to New Year’s Day. On Shrove Tuesday there may be other limitations due to the carnival parade.
On our homepage (www.studentenwerk-karlsruhe.de) you can find the most important information about our motto, “So students succeed”, accommodations, and even more information about the facilities and activities sponsored by the Studierendenwerk Karlsruhe.
The Studierendenwerk Karlsruhe insures your household, but not things that you have brought yourself. Your property may be insured through your parent’s or your spouse’s household insurance. If you have very expensive items or items with high value, you should think about getting the appropriate insurance coverage. It may be worthwhile to compare prices and coverage from different companies.
Almost all housemasters manage multiple residences, so they are not permanently on-site. In their offices, they have fixed office hours Monday through Friday from 7:00 am to 7:30 am (with your rental contract you will find this information in an informational paper). During these times, please schedule your move-in appointment (for residence hall St.-Georgen-Straße 15-17, Tuesdays 8:00 am to 8:30 am and Wednesdays 1:30 pm to 2:30 pm). Your housemaster is your first contact person for damages and defects (except the internet) and problems (except tenancy) that you may find in your room, living community, or otherwise in house. You can also forward your damage notification/application forms with your wishes to your housemaster.
Housemaster’s Cell Phone
Since our housemasters are hardly ever in their offices, they have a cell phone with them when they are out. In emergency cases, you can reach your housemaster by phone this way. Since there is oftentimes no reception in the basements where they work, you could also leave a short voicemail message. Appointments made by cell phone are not advisable, because they will not have their appointment calendar with them. When something needs to be fixed or grass needs to be mowed, see your housemaster.
Housemaster’s Office Hours
Housemaster’s Working Hours
The Housemasters are all in their offices at 7:00 am (see Housemaster, Housemaster inaccessible). Normally they work until 4:00 pm, on Fridays until 3:30 pm (Exception: Dorm St.-Georgen-Straße 15-17, Mondays, Tuesdays, Thursdays, and Fridays from 8:00 am to 11:00 am, Wednesdays from 1:30 pm to 4:00 pm). Please understand that your housemaster also has free evenings and would not like to do move ins or move outs during their free time.
Housemaster is Unavailable
Our housemasters are craftsmen that also work in other residence halls. If it snows, if a water pipe is tight, or is only producing cold water, our housemasters must sometimes skip their office hours to fix these problems. Their office hours also may not take place if they are sick or on vacation. For emergencies, you can call your housemaster on their cell phone, ask the housing department how or when you can reach your housemaster, or who their replacement is.
Housing authorities in managed student residence halls from the Studierendenwerk Karlsruhe are ordinary students from the following facilities: KIT campus south (TH), research university (founded 1825), Karlsruhe college of teaching, double college BW Karlsruhe, Karlsruhe College of Design, Karlsruhe College for Technology and Economics, Karlsruhe Mercury College of International Trade, Pforzheim College of Design, Technology, Economics and Law, European Confederation of Upper Rhine Universities (EUCOR): Universität Basel, Université de Haute Alsace in Colmar, Albert-Ludwigs-Universität in Freiburg, Université de Haute Alsace in Mulhouse, Université Louis Pasteur in Strasbourg, Université Marc Bloch in Strasbourg, and Université Robert Schuman in Strasbourg. Furthermore, housing authorities are students who are enrolled as ordinary students in other state or state recognized institutions and have completed an internship in the regions of Karlsruhe/Pforzheim during their studies.
The housing department concerns itself with everything directly having to do with living quarters for students: advice for interest and rent, processing of applications, offers for interested students, creating and managing leases, rent payments, cancellations, closing rent accounts, and any other questions that have to do with tenancy. See office employees, work hours of the housing department, and visiting hours of the housing department.
Housing Department’s Work Hours
You can reach the employees of the Housing department by telephone, normally from Mondays to Fridays from 7:00 am or 7:30 am, 9:00 am at the latest. In the afternoons, we work until 3:30 pm (Fridays until 2:30), and often longer. If you would like to call, you may want to call outside of the housing department’s visiting hours, if possible. See ‘further education’ for more information.
In almost all residence halls there are intercoms in the flat or living community, which allows tenants to speak with people at the front door and also open the door for them.
Except for the residence halls Adlerstraße 41 and Wolfartsweierer Straße 7, all rooms and residence halls are connected to a university data center. Please note, that this is a benefit provided for study purposes and that there is no requirement for constant availability. Eventually, you must buy a connector cable for your computer to use the internet. If you have any problems with the internet we have instructions and internet tutors in almost all residence halls that can help you. At this time, you don’t have to pay extra for the internet or its usage.
Internships, Work Semesters
If you are you planning a one or two semester internship or work semester(s) outside of Karlsruhe or Pforzheim, you should contact our office employees. Normally, it would make sense to end your rental contract and then apply for re-entry once you get back.
When you move out of your rented property, an inventory list is filled out which assesses the condition of the property and, if applicable, the corresponding communal rooms (see move-in/move-out protocol).
When you move in, you will receive the necessary keys. With these, you can normally open the house/building, the door to your floor, and the door to your room, as well as your mailbox. You can also open the doors to the laundry room and the bicycle storage room or basement. If you lose your key it can be very expensive; new locks cost anywhere from 250 Euro to 400 Euro. See private accident insurance.
This acronym is short for the Karlsruher Verkehrsverbund (the Karlsruhe transport association, www.kvv.de), which covers an area of approximately 3,550 m²; from Waghäusel and Gemerscheim in the north and Forbach (black forest) in the south, from Eppingen and Pforzheim in the east and to Bad Bergzabern, Annweiler, and Wissembourg (Weißenbrg/Elsass) in the west. The KVV reaches around 1,330,000 residents. In Karlsruhe there is a large intercity tram network, which connects all larger neighborhoods within the city in 10 minutes; nights, Sundays and holidays in 20 minutes. As a supplement, about 200 bus lines serve the city and the surrounding areas. The city bus drives on train and tram rails and connects the regions directly with the Karlruhe inner city as well as most University buildings. Trains called the Regionalbahn (regional train), Regional Express, and Interregio-Express are also run by the KVV. See public transportation and Studi-Karte Karlsruhe.
See private liability insurance.
Living Communities and Groups
In these, you can live in a residential unit, usually 2-9 single rooms (rarely more), and for each 3-4 rooms there is a shower and toilet, a common hallway, and a shared kitchen.
Living Partnerships (Housing for Help)
Through this project from the Studierendenwerk Karlsruhe and the Joint Social Services, Students can live, for example, with senior citizens, and help them with housework, shopping, cleaning stairs or sidewalks, in the garden or taking away trash. By doing this, they receive a room or apartment with reduced or free rent. Usually, it amounts to one hour of help a month for one square meter of living space; for heat, electricity, water/sewage, and trash, the student usually pays a monthly flat rate.
Here you will find the application form. You can get more information from the Studierendenwerk Karlsruhe (Tel. 0721 6909-192) or from the nonprofit joint social services GmbH Karlsruhe (Hardtwaldzentrum, Kanalweg 40/42, 76149 Karlsruhe, Tel. 0721 91230-34). You can also email them at firstname.lastname@example.org, www.paritaet-ka.de.
Location of Residence Halls
All of our houses are in the vicinity of Universities; you can reach your university in 20 minutes or less by foot, tram, bus, or bicycle. You can find both driving directions and an exact map of the city in the description of your residence hall on our homepage.
Mailbox for the Housing Department
If you go in the main entrance of the Studentenhaus, to the right you will find an exterior mailbox. When the Studentenhaus is open, you can leave your mail for the housing department there or at the information desk in the foyer. There is also a mailbox on the left side of the glass doors that goes to the housing department.
Mailboxes for Residence Halls
Every room, every apartment, and every flat has their own mailbox. The label on the mailbox is placed there by the housemaster. With big mailbox systems, you may find an alphabetically sorted list next to or in the mailbox with the names of all of the current tenants. Also see ‘Ads’.
Mail Forwarding and Redirection Request
This forwarding service is provided by the German Post at www.efiliale.de. Without sending this (paid) request, the German Post won’t send your mail to your current address, rather back to the sender. You can find more information under “storage services” from the German Post. For newspapers and magazines, please announce your change of address directly to the publisher.
Matriculation Certificate during the Rental Period
All tenants from the Studierendenwerk Karlsruhe must submit this certificate by October 1st for the winter semester and by April 1st for the summer semester. If you have not submitted this certificate on time, the Studierendenwerk Karlsruhe can terminate your rental contract without notice. On your matriculation certificate you should always have the name of your residence hall and your room number, and direct your submission by mail to the address of the housing department, which will facilitate the completion of this requirement.
Matriculation Certificate for the Application for Admission
All students receive a matriculation certificate (Immatrikulationsbescheinigung) from their university, also called a study certificate (Studienbescheinigung). You do not need this for your application for admission.
Move-ins begin at the start of the contract and are only on workdays during your housemaster’s working hours. If your contract begins on a Saturday, Sunday, or a federal holiday, then your move in will not be possible until the next workday. Please also read the page in your lease packet, “welcome,” to inform yourself about what to note concerning your move-in. Tip: if you don’t try to move in on the first day of the month, rather a few days later, you will save yourself and your housemaster a lot of appointment-related stress.
See Direct debit procedure.
The move-in protocol assesses the condition of the leased property and, if applicable, the corresponding shared areas, such as the kitchen, hall, baths and toilets which are checked at the time of the move-in. See inventory list.
Move outs are only possible on workdays during the work hours of your housemaster. These appointments must be made with your housemaster at least 5 work days before the desired move out date. The earlier you do this, the greater the possibility of getting an appointment on the desired date. Tip: if you make an appointment not in the last two or three days of the month, rather a few days earlier, you will save you and your housemaster from a lot of appointment-related stress.
The move out protocol assesses the condition of the leased property and, if applicable, the corresponding shared areas, such as the kitchen, hall, baths and toilets, which are checked at the time of the move out. See inventory list.
Moving to another rented property from the Studierendenwerk Karlsruhe is only possible in special and justified cases. For the extra effort from our team, you will have to pay a fee.
Moving back in
If students participate in an internship or study abroad program for 1 or 2 semesters (see semester abroad), it is usually practical to end your contract and mark your rental application with “semester abroad” or “internship” and, when possible, submit another rental application with the mark “moving back in” at least 3 months before your desired move-in date. Such applications will be given preference over normal applications. If a tenant has lived in one of our residence halls, cancelled their contract, and would like to move to another residence hall, we do not consider that the same situation.